The 6 things that most Gmail users don’t do that are great for getting the most out of the app

When Google introduced Gmail to the world it caused a real earthquake. A company that gave 1 GB of space to store information received or sent in our email was infinitely more than what we had in services such as Terra, Hotmail or Yahoo. And in countries like Spain, where Android was omnipresent, the use of these email addresses skyrocketed.

This is so because To activate an Android mobile you need either a Gmail account or a Google Workspace accountbut the latter was relegated to the most advanced users and professionals. The vast majority of people have an account set up on their smartphone.

They may not know they have it, they may believe they don’t have it, and of course they may not use it. They may have other email applications configured, such as Outlook, but if they use it there are things that usually go unnoticed. The number of Gmail functions is so high that some basic functions are ignored.

Gemini

Google is one of the companies that can make the most of artificial intelligence given that it has a huge amount of data to train it. Additionally, you can become a personal assistant for each person using their Google account. Gmail is a good example since we can currently ask it to summarize the emails we have received that day, without even having to enter the email application.

To do this you just have to open Gemini and ask for our emails of the day. For this to work we have to have the Google WorkSpace extension activated. It is activated within the Gemini application settings, where we can also find other extensions such as Youtube or Maps. Users of more advanced versions of Gemini will also be able to write emails with this AI or have preconfigured responses created by it.

File

There are two types of Gmail users, those who have an empty inbox and those who have it with literally all the emails they have received in the account. Many times the latter happens because Users do not know that there is an alternative to leaving emails in the inbox or deleting them: archiving them.

What this action does is save emails in a tray with the same nameon the side of the Gmail menu, to have them accessible if we have to consult them but removing them from the main view of the application. This is especially useful if we want to leave one or two emails at the entrance so we know that we have to do something with them and, when we do, we will file them.

Many other email clients have this feature, but it is not something that the average user uses often, although it is a simple and extremely practical function. Besides, can be managed from the email notification itselfwithout having to enter the notification.

Tags

The next level of organization is the one that allows each email to be categorized based on the parameters we want. For this there are the labels, which function as a kind of computer foldersonly that an email can be in several of them simultaneously.

For example, if we have a series of emails in which we talk about the purchase of a car and its documents, we can create a label with the name car and put all those emails there. This way, when we look for one we simply have to enter the label and search. Yes indeed, The creation of labels cannot be done from the application, having to enter the Gmail websitewhether on your mobile or on a computer.

Postpone

Another function that helps us keep the inbox empty is snooze an email. Perhaps we have received an email that requires management on our part but not in the short term, but in a few days. In order not to always have it present there, and to not archive it and forget it, what we can do is postpone it.

What this action does is establish a new date and time when the email will appear in the inbox againas if it had arrived at that moment. Of course, we will not receive a notification since the email was already in our application. It can be postponed in a personalized way, for the next day, for a delivery date if the email is about a postal shipment, etc.

Featured

Fortunately or unfortunately, the use of email is very normal, which means that many of them are received up to date, especially if we work with this type of services. But not all emails are equally important.

For those who are, Gmail has a special section, a kind of folder called Highlightsin which emails can be saved with a single click. The only thing you have to do is tap on the star that appears in the app’s interface in each email, causing that email to go to the featured tray, where the most important ones will be.

Program

In recent years, fortunately, the concept of work-life balance has become popular. Thanks to this, receiving emails outside of our working hours, or on weekends, is beginning to be frowned upon. But maybe we have to do something and we don’t want to forget to send something.

Gmail allows create an email and send it at a specific time on the day we choose. Thus, if we are finishing a report on Friday at 7 pm but the person it goes to is no longer working, we can schedule the sending of the email for Monday at the time that person goes to work, or at mid-morning if We are not clear about his schedule. This way we don’t run the risk of forgetting or disturbing her after hours.

Using this application is very simple, but it is also, as we have seen, making the most of it to help us even more on a daily basis. All these functions are available both in the app and in the web version of the service on computers and mobile phones.